Production Coordinators
Experienced production office management keeping your Irish production organized and on schedule.
Production coordination in Ireland requires deep understanding of local vendors, logistics networks, and administrative systems. Our coordinators manage the day-to-day backbone of your production — paperwork, travel arrangements, equipment rentals, and interdepartmental communication across Dublin, Cork, Galway and beyond. They work closely with production managers and line producers to keep every practical detail organized and prevent small oversights from cascading into costly delays.
Through NeedAFixer's Ireland network, we connect you with production coordinators who bring organizational rigor and local expertise to every project. Our professionals maintain established relationships with Screen Ireland and local vendors, ensuring efficient logistics management for features, series, and commercial productions from pre-production through wrap.
ACT 01
Capabilities
Complete Coordination Services
From production office setup through wrap, our coordinators provide the organizational backbone that keeps productions running efficiently.
01
Office Management
- Production office setup
- Communication systems
- Document management
- Supplies procurement
- Office operations
Headquarters
02
Travel & Accommodation
- Flight bookings
- Hotel coordination
- Ground transportation
- Per diem management
- Travel documentation
Travel Logistics
03
Crew Coordination
- Crew deal memos
- Start paperwork
- Schedule distribution
- Contact management
- Crew communications
Team Organization
04
Administrative Support
- Purchase orders
- Petty cash tracking
- Invoice processing
- Vendor liaison
- Production reports
Admin Excellence
ACT 02
Why Us
Why Choose Our Production Coordinators
01.
Local Vendor Network
Our coordinators maintain deep relationships with Irish vendors, rental houses, and service providers across Dublin, Cork, Galway. They know who delivers on time, who offers the best rates, and how to source specialized equipment locally.
02.
Scheduling Expertise
Managing complex shooting schedules across Ireland requires knowledge of local logistics, transport timelines, and regional considerations. Our coordinators build realistic schedules that account for Irish working norms and keep productions on track.
03.
Bilingual Coordination
Our coordinators communicate fluently with both international crews and local Irish vendors, unions, and authorities. Clear communication is the foundation of smooth production logistics.
04.
Regulatory Knowledge
From employment paperwork to vendor compliance, our coordinators understand Irish production regulations and administrative requirements. They handle permits, tax documentation, and crew paperwork in full compliance with local standards.
On Location
Production coordinators running the Vikings, Game of Thrones, Foundation, Penny Dreadful, Banshees, and Belfast production offices with Section 481 32% qualification
Here is how this works in practice. Our production-coordinator roster covers the senior office-management tier that delivered Vikings six seasons at Ashford Studios Wicklow (Travis Fimmel and Katheryn Winnick era), Game of Thrones at Titanic Studios Belfast and Paint Hall (multiple Primetime Emmy wins for outstanding drama series), Foundation across Troy Studios Limerick (Apple TV+ 320,000 sq ft stage site). Penny Dreadful and The Tudors at Ardmore Studios Bray. Star Wars: The Force Awakens and The Last Jedi Skellig Michael units.
Here is the short of it. Plus the recent Banshees of Inisherin (2023 multiple Oscar acting nominations) Achill Island and Inishmore office, Belfast (2021 seven Oscar nominations) Belfast units, Normal People HBO across Sligo and Dublin, The Wonder Famine-era West-of-Ireland, and An Cailín Ciúin / The Quiet Girl Gaeltacht units. Coordinators progress through the IADT Dún Laoghaire production track, Trinity Film Studies, plus the Lir Academy Trinity stagecraft pathway and the Filmbase Ireland and Pulse College Dublin practical workshops. SIPTU union coverage on the working roster, with Screen Producers Ireland (SPI) setting up the producer-engagement side.
Here is the breakdown. Coordinator workflow runs Movie Magic Scheduling, Movie Magic Budgeting, StudioBinder, Scenechronize for call sheets and sides, Cast & Crew Entertainment Partners payroll, plus the Final Draft Tagger breakdown pipeline. Hotel-and-lodging booking via the senior Irish hotel groups (Adare Manor Limerick, Ashford Castle Mayo. The Shelbourne Dublin. The Merrion Dublin. The Hyatt Centric Cork, Powerscourt Hotel Wicklow, Park Hotel Kenmare, Sheen Falls Lodge Kerry, Galgorm Resort Antrim). Travel booking through Aer Lingus, Ryanair, KLM, British Airways carriers (DUB Dublin Airport, ORK Cork. SNN Shannon. KIR Kerry.
Here is what that looks like on the ground. BFS Belfast Global, LDY Derry) plus Iarnród Éireann (Irish Rail) Dublin-Cork 2.5h and Dublin-Belfast cross-border 2h. Per-diem-and-mileage distribution per SIPTU and Screen Producers Ireland industry-collective-agreement standards. Section 481 32% tax credit administration plus the 40% regional uplift application. EUR Eurozone with GBP NI dual-currency. VAT 23% Ireland and 20% UK NI Revenue and HMRC recovery, plus CTA-borderless cross-border UK crew movement.
ACT 03
FAQ
Coordination Expertise
What are standard production norms in Ireland?
Irish productions follow Screen Ireland guidelines and local labor regulations with standard working hours, structured overtime, mandatory rest periods, and specific provisions under Irish employment law that our coordinators manage efficiently.
How do your coordinators handle scheduling in Ireland?
Our coordinators build and maintain detailed shooting schedules accounting for Irish logistics — travel times between locations, vendor availability, local working hour regulations, and weather considerations. They distribute daily call sheets, coordinate department heads, and manage schedule changes to keep your production on track across Dublin, Cork, Galway, Limerick.
How do your coordinators manage local vendors?
Our coordinators maintain a vetted network of Irish vendors for equipment, transport, catering, and production supplies. They handle purchase orders, negotiate rates, coordinate deliveries, and manage vendor relationships across Dublin, Cork, Galway to ensure reliable service throughout your production.
When should a production coordinator start?
Ideally 4-8 weeks before principal photography for features, earlier for complex productions. They need time to set up the production office, begin crew booking, arrange travel, and establish systems before shooting begins.
Do your coordinators handle travel bookings?
Yes, our coordinators manage all travel logistics including flights, hotels, ground transportation, and per diems. They coordinate arrivals and departures within Ireland, handle last-minute changes, and ensure all travel documentation is complete.
Do your coordinators speak English?
Yes, all our coordinators are native English speakers with extensive experience on Irish and international productions. They communicate clearly with both Hollywood studios and local Irish vendors, crew, and authorities.
Related Services
Related Support Roles
ACT 04 — On Set
Need Production Coordination?
Tell us about your production and we'll provide experienced coordination support.