Production Coordinators
Skilled production office management keeping your Irish production organized and on schedule.
Here is how this works in practice. Production planning in Ireland needs deep knowing of local vendors, logistics networks, and administrative systems. Our coordinators manage the day-to-day backbone of your production — forms, travel arrangements, gear rentals, and interdepartmental communication across Dublin, Cork, Galway and beyond. They work closely with production managers and line producers to keep each practical detail organized and prevent small oversights from cascading into costly delays.
Here is the short of it. Through NeedAFixer's Ireland network, we connect you with production coordinators who bring organizational rigor and local expertise to each project. Our pros keep set up relationships with Screen Ireland and local vendors, making sure efficient logistics management for features, series, and commercial shoots from pre-production through wrap.
ACT 01
Capabilities
Complete Coordination Services
From production office setup through wrap, our coordinators provide the organizational backbone that keeps productions running efficiently.
01
Office Management
- Production office setup
- Communication systems
- Document management
- Supplies procurement
- Office operations
Headquarters
02
Travel & Accommodation
- Flight bookings
- Hotel coordination
- Ground transportation
- Per diem management
- Travel documentation
Travel Logistics
03
Crew Coordination
- Crew deal memos
- Start paperwork
- Schedule distribution
- Contact management
- Crew communications
Team Organization
04
Administrative Support
- Purchase orders
- Petty cash tracking
- Invoice processing
- Vendor liaison
- Production reports
Admin Excellence
ACT 02
Why Us
Why Choose Our Production Coordinators
01.
Local Vendor Network
Here is how the picture comes together. Our coordinators keep deep relationships with Irish vendors, rental houses, and service providers across Dublin, Cork, Galway. They know who delivers on time, who gives the best rates, and how to source specialized gear locally.
02.
Scheduling Expertise
Managing complex shooting schedules across Ireland needs knowledge of local logistics, transport timelines, and regional considerations. Our coordinators build realistic schedules that account for Irish working norms and keep shoots on track.
03.
Bilingual Coordination
Our coordinators communicate fluently with both global crews and local Irish vendors, unions, and authorities. Clear communication is the foundation of smooth shoot logistics.
04.
Regulatory Knowledge
From employment forms to vendor compliance, our coordinators know Irish production rules and administrative needs. They handle permits, tax records, and crew forms in full compliance with local standards.
On Location
Production coordinators running the Vikings, Game of Thrones, Foundation, Penny Dreadful, Banshees, and Belfast production offices with Section 481 32% qualification
Here is how this works in practice. Our production-coordinator roster covers the senior office-management tier that delivered Vikings six seasons at Ashford Studios Wicklow (Travis Fimmel and Katheryn Winnick era), Game of Thrones at Titanic Studios Belfast and Paint Hall (many Primetime Emmy wins for outstanding drama series), Foundation across Troy Studios Limerick (Apple TV+ 320,000 sq ft stage site). Penny Dreadful and The Tudors at Ardmore Studios Bray. Star Wars: The Force Awakens and The Last Jedi Skellig Michael units.
Here is the short of it. Plus the recent Banshees of Inisherin (2023 many Oscar acting nominations) Achill Island and Inishmore office, Belfast (2021 seven Oscar nominations) Belfast units, Normal People HBO across Sligo and Dublin, The Wonder Famine-era West-of-Ireland, and An Cailín Ciúin / The Quiet Girl Gaeltacht units. Coordinators progress through the IADT Dún Laoghaire production track, Trinity Film Studies, plus the Lir Academy Trinity stagecraft pathway and the Filmbase Ireland and Pulse College Dublin practical workshops. SIPTU union coverage on the working roster, with Screen Producers Ireland (SPI) setting up the producer-buy-in side.
Here is the breakdown. Coordinator workflow runs Movie Magic Scheduling, Movie Magic Budgeting, StudioBinder, Scenechronize for call sheets and sides, Cast & Crew Entertainment Partners payroll, plus the Final Draft Tagger breakdown pipeline. Hotel-and-lodging booking via the senior Irish hotel groups (Adare Manor Limerick, Ashford Castle Mayo. The Shelbourne Dublin. The Merrion Dublin. The Hyatt Centric Cork, Powerscourt Hotel Wicklow, Park Hotel Kenmare, Sheen Falls Lodge Kerry, Galgorm Resort Antrim). Travel booking through Aer Lingus, Ryanair, KLM, British Airways carriers (DUB Dublin Airport, ORK Cork. SNN Shannon. KIR Kerry.
Here is what that looks like on the ground. BFS Belfast Global, LDY Derry) plus Iarnród Éireann (Irish Rail) Dublin-Cork 2.5h and Dublin-Belfast cross-border 2h. Per-diem-and-mileage distribution per SIPTU and Screen Producers Ireland industry-collective-agreement standards. Section 481 32% tax credit admin plus the 40% regional uplift application. EUR Eurozone with GBP NI dual-currency. VAT 23% Ireland and 20% UK NI Revenue and HMRC recovery, plus CTA-borderless cross-border UK crew movement.
ACT 03
FAQ
Coordination Expertise
What are standard production norms in Ireland?
Irish shoots follow Screen Ireland guidelines and local labor rules with standard working hours, structured late hours, required rest periods, and specific provisions under Irish employment law that our coordinators manage efficiently.
How do your coordinators handle scheduling in Ireland?
Here is the breakdown. Our coordinators build and keep detailed shooting schedules accounting for Irish logistics — travel times between locations, vendor availability, local working hour rules, and weather considerations. They distribute daily call sheets, set up department heads, and manage schedule changes to keep your production on track across Dublin, Cork, Galway, Limerick.
How do your coordinators manage local vendors?
Here is what that looks like on the ground. Our coordinators keep a vetted network of Irish vendors for gear, transport, catering, and production supplies. They handle purchase orders, negotiate rates, set up deliveries, and manage vendor relationships across Dublin, Cork, Galway to make sure reliable service across your production.
When should a production coordinator start?
Ideally 4-8 weeks before principal photography for features, earlier for complex shoots. They need time to set up the production office, start crew booking, arrange travel, and set up systems before shooting starts.
Do your coordinators handle travel bookings?
Yes, our coordinators manage all travel logistics including flights, hotels, ground transport, and per diems. They set up arrivals and departures within Ireland, handle last-minute changes, and make sure all travel records is complete.
Do your coordinators speak English?
Yes, all our coordinators are native English speakers with extensive experience on Irish and global shoots. They communicate clearly with both Hollywood studios and local Irish vendors, crew, and authorities.
Related Services
Related Support Roles
ACT 04 — On Set
Need Production Coordination?
Tell us about your production and we'll give skilled planning support.