
Travel Coordinator Services
Production travel expertise throughout Ireland.
A travel coordinator arranges flights, accommodations, ground transportation, and travel documentation for cast, crew, and production personnel. In Ireland, this includes sourcing accommodation across Dublin and Cork, Galway, Limerick, and Waterford, arranging domestic and international flights, and managing complex itineraries that must align with shifting production schedules across Irish locations.
Through NeedAFixer, we connect you with travel coordinators who specialise in the fast-moving demands of film production in Ireland. Our network includes professionals experienced in managing international travel logistics, visa and work permit coordination, and accommodation arrangements for productions that move across multiple Irish locations.
ACT 01
Capabilities
Travel Coordination Expertise
We provide experienced travel coordinators who handle all aspects of production travel—from flights and hotels to ground transport and emergency support—ensuring your team arrives ready to work.
01
Travel Booking
- Flight arrangements
- Train bookings
- Ground transport
- International logistics
- Schedule coordination
Travel Excellence
02
Accommodation
- Hotel sourcing
- Apartment rentals
- Group bookings
- Location proximity
- Budget optimization
Lodging Expertise
03
Ground Transport
- Vehicle hire
- Driver coordination
- Airport transfers
- Daily transport
- Unit moves
Transport Mastery
04
Coordination
- Itinerary management
- Schedule integration
- Visa support
- Emergency backup
- 24/7 availability
Seamless Coordination
ACT 02
Why Us
Why Choose Our Travel Coordinators
01.
Irish Expertise
Coordinators with deep knowledge of Ireland's travel infrastructure, accommodation options across Dublin and Cork, Galway, Limerick, and Waterford, and the logistics of moving production teams efficiently.
02.
Cost Efficiency
Negotiated rates with Irish hotels, transport providers, and airlines. Budget-conscious booking strategies that leverage local knowledge of Ireland's best-value options.
03.
24/7 Support
Round-the-clock availability for travel emergencies and changes across Ireland, including last-minute rebookings and schedule adjustments.
04.
Real-Time Updates
Instant communication and itinerary updates for the entire team, keeping everyone informed of travel changes across Irish locations.
On Location
Travel coordinators booking Adare Manor, Ashford Castle, The Shelbourne, Aer Lingus, Ryanair, KLM, and Iarnród Éireann rail for Vikings, Foundation, Banshees, and Belfast cast and crew
Here is how this works in practice. Our Irish travel-coordinator roster covers air-and-rail-and-hotel booking that supported the Vikings six-season Wicklow base (the regular Dublin Airport DUB inbound for global cast plus the Iarnród Éireann Dublin-Wicklow commuter coordination), Game of Thrones across Titanic Studios Belfast (the BFS Belfast Global and LDY Derry airport inbound plus the cross-border Dublin-Belfast 2h rail and the Translink Northern Ireland network), Foundation across Troy Studios Limerick (the SNN Shannon and DUB Dublin Airport rotation). Penny Dreadful and The Tudors at Ardmore Studios Bray.
Here is the short of it. The Star Wars Skellig Michael cast helicopter charter, Saving Private Ryan Curracloe Wexford cast-and-crew hotel-block reservations. Plus the recent Banshees of Inisherin (2023 multiple Oscar acting noms) Achill Island and Inishmore hotel-and-cottage booking, Belfast (2021 seven Oscar nominations) cross-border Belfast unit, Normal People HBO Sligo-and-Trinity hotel-block, The Wonder Famine-era West-of-Ireland unit, and the An Cailín Ciúin Gaeltacht cast-and-crew lodging. Carrier relationships — Aer Lingus (the Irish flag carrier with Dublin-North America and Dublin-Europe network). Ryanair (the Dublin-headquartered low-cost carrier). KLM Royal Dutch via Amsterdam Schiphol hub, British Airways via Heathrow, plus Lufthansa via Frankfurt.
Here is the breakdown. Hotel-block coordination via the senior Irish hospitality houses. Adare Manor Limerick (the Forbes Five-Star JP McManus 2022 Pro-Am host). Ashford Castle Mayo (the 13th-century Cong lakeside castle hotel), The Shelbourne Dublin (the historic St. Stephen's Green hotel), The Merrion Dublin, the Hyatt Centric Cork, Powerscourt Hotel Wicklow, Park Hotel Kenmare. Sheen Falls Lodge Kerry. Galgorm Resort Antrim, Lough Eske Castle Donegal. Plus the Killarney Park Hotel and Muckross Park Hotel. Per-diem-and-mileage distribution per the SIPTU union and Screen Producers Ireland (SPI) industry-collective-agreement standard.
Here is what that looks like on the ground. Visa-and-work-permit coordination via the Department of Justice immigration desks plus the Critical Skills Employment Permit (CSEP) and General Employment Permit (GEP) pathways for non-EU cast-and-crew. Section 481 32% tax credit qualifies travel-and-lodging spend through Irish-resident vendors plus the 40% regional uplift. EUR Eurozone with GBP NI dual-currency, VAT 23% Ireland / 20% UK NI recovery, plus CTA-borderless cross-border UK travel.
ACT 03
FAQ
Frequently Asked Questions
What does a travel coordinator do on a production in Ireland?
A travel coordinator manages all travel logistics for cast and crew in Ireland, including flights into and within the country, ground transportation, hotel accommodations across Dublin and Cork, Galway, Limerick, and Waterford, and travel documentation. For international crew, this includes visa and work permit coordination. They handle bookings, itinerary changes, and contingency planning to ensure everyone arrives where they need to be.
What skills should a travel coordinator have for Irish productions?
A travel coordinator for Ireland needs excellent organisational skills, knowledge of Irish travel infrastructure and accommodation options, and the ability to manage complex logistics for large groups. They must be resourceful problem-solvers familiar with visa and travel documentation requirements for international productions.
What types of productions need a travel coordinator in Ireland?
Any production involving travel within Ireland, whether domestic or international, benefits from a dedicated coordinator. Multi-location shoots across Dublin, Cork, Galway, Limerick, and Waterford, productions with talent travelling from different regions, and international co-productions all require someone managing the logistics.
How do you match a travel coordinator to my production?
We assess the scale and complexity of your travel needs in Ireland, including the number of travellers, destinations involved, and any visa or documentation requirements, then recommend coordinators experienced with Irish productions of similar scope.
Related Services
Related Support Roles
ACT 04 — On Set
Need Travel Coordination?
Let's handle your production travel logistics.