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Killarney Lakes - filming location in Ireland

DEPT · SUPPORT ROLES ROLE · TRAVEL COORDINATOR SERVICES IRELAND

Travel Coordinator Services

Production travel expertise across Ireland.

Here is how this works in practice. A travel coordinator arranges flights, lodging, ground transport, and travel records for cast, crew, and production staff. In Ireland, this has sourcing lodging across Dublin and Cork, Galway, Limerick, and Waterford, arranging domestic and global flights, and managing complex itineraries that must align with shifting shoot schedules across Irish locations.

Here is the short of it. Through NeedAFixer, we connect you with travel coordinators who specialise in the fast-moving demands of film production in Ireland. Our network has pros skilled in managing global travel logistics, visa and work permit planning, and lodging arrangements for shoots that move across many Irish locations.

ACT 01

Capabilities

Travel Coordination Expertise

We provide experienced travel coordinators who handle all aspects of production travel—from flights and hotels to ground transport and emergency support—ensuring your team arrives ready to work.

01

Travel Booking

  • Flight arrangements
  • Train bookings
  • Ground transport
  • International logistics
  • Schedule coordination

Travel Excellence

02

Accommodation

  • Hotel sourcing
  • Apartment rentals
  • Group bookings
  • Location proximity
  • Budget optimization

Lodging Expertise

03

Ground Transport

  • Vehicle hire
  • Driver coordination
  • Airport transfers
  • Daily transport
  • Unit moves

Transport Mastery

04

Coordination

  • Itinerary management
  • Schedule integration
  • Visa support
  • Emergency backup
  • 24/7 availability

Seamless Coordination

ACT 02

Why Us

Why Choose Our Travel Coordinators

01.

Irish Expertise

Coordinators with deep knowledge of Ireland's travel infrastructure, lodging options across Dublin and Cork, Galway, Limerick, and Waterford, and the logistics of moving production teams efficiently.

02.

Cost Efficiency

Negotiated rates with Irish hotels, transport providers, and airlines. Budget-conscious booking plans that leverage local knowledge of Ireland's best-value options.

03.

24/7 Support

Round-the-clock availability for travel emergencies and changes across Ireland, including last-minute rebookings and schedule adjustments.

04.

Real-Time Updates

Instant communication and itinerary updates for the entire team, keeping all informed of travel changes across Irish locations.

On Location

Travel coordinators booking Adare Manor, Ashford Castle, The Shelbourne, Aer Lingus, Ryanair, KLM, and Iarnród Éireann rail for Vikings, Foundation, Banshees, and Belfast cast and crew

Here is how this works in practice. Our Irish travel-coordinator roster covers air-and-rail-and-hotel booking that supported the Vikings six-season Wicklow base (the regular Dublin Airport DUB inbound for global cast plus the Iarnród Éireann Dublin-Wicklow commuter planning), Game of Thrones across Titanic Studios Belfast (the BFS Belfast Global and LDY Derry airport inbound plus the cross-border Dublin-Belfast 2h rail and the Translink Northern Ireland network), Foundation across Troy Studios Limerick (the SNN Shannon and DUB Dublin Airport rotation). Penny Dreadful and The Tudors at Ardmore Studios Bray.

Here is the short of it. The Star Wars Skellig Michael cast helicopter charter, Saving Private Ryan Curracloe Wexford cast-and-crew hotel-block reservations. Plus the recent Banshees of Inisherin (2023 many Oscar acting noms) Achill Island and Inishmore hotel-and-cottage booking, Belfast (2021 seven Oscar nominations) cross-border Belfast unit, Normal People HBO Sligo-and-Trinity hotel-block, The Wonder Famine-era West-of-Ireland unit, and the An Cailín Ciúin Gaeltacht cast-and-crew lodging. Carrier relationships — Aer Lingus (the Irish flag carrier with Dublin-North America and Dublin-Europe network). Ryanair (the Dublin-headquartered low-cost carrier). KLM Royal Dutch via Amsterdam Schiphol hub, British Airways via Heathrow, plus Lufthansa via Frankfurt.

Here is the breakdown. Hotel-block planning via the senior Irish hospitality houses. Adare Manor Limerick (the Forbes Five-Star JP McManus 2022 Pro-Am host). Ashford Castle Mayo (the 13th-century Cong lakeside castle hotel), The Shelbourne Dublin (the historic St. Stephen's Green hotel), The Merrion Dublin, the Hyatt Centric Cork, Powerscourt Hotel Wicklow, Park Hotel Kenmare. Sheen Falls Lodge Kerry. Galgorm Resort Antrim, Lough Eske Castle Donegal. Plus the Killarney Park Hotel and Muckross Park Hotel. Per-diem-and-mileage distribution per the SIPTU union and Screen Producers Ireland (SPI) industry-collective-agreement standard.

Here is what that looks like on the ground. Visa-and-work-permit planning via the Department of Justice immigration desks plus the Critical Skills Employment Permit (CSEP) and General Employment Permit (GEP) pathways for non-EU cast-and-crew. Section 481 32% tax credit qualifies travel-and-lodging spend through Irish-resident vendors plus the 40% regional uplift. EUR Eurozone with GBP NI dual-currency, VAT 23% Ireland / 20% UK NI recovery, plus CTA-borderless cross-border UK travel.

ACT 03

FAQ

Frequently Asked Questions

What does a travel coordinator do on a production in Ireland?

Here is the breakdown. A travel coordinator manages all travel logistics for cast and crew in Ireland. This includes flights into and within the country, ground transport, hotel lodging across Dublin and Cork, Galway, Limerick, and Waterford, and travel records. For global crews, this has visa and work permit planning. They handle bookings, itinerary changes, and backup planning to make sure all arrives where they need to be.

What skills should a travel coordinator have for Irish productions?

Here is what that looks like on the ground. A travel coordinator for Ireland needs great organisational skills, knowledge of Irish travel infrastructure and lodging options, and the ability to manage complex logistics for large groups. They must be resourceful problem-solvers familiar with visa and travel records needs for global shoots.

What types of productions need a travel coordinator in Ireland?

Here is how the picture comes together. Any production involving travel within Ireland, whether domestic or global, gains from a dedicated coordinator. Multi-site shoots across Dublin, Cork, Galway, Limerick, and Waterford, shoots with talent travelling from different regions, and global co-productions all need someone managing the logistics.

How do you match a travel coordinator to my production?

Here is what we have to work with. We check the scale and complexity of your travel needs in Ireland. This includes the number of travellers, destinations involved, and any visa or records needs, then recommend coordinators skilled with Irish shoots of similar scope.

ACT 04 — On Set

Need Travel Coordination?

Let's handle your production travel logistics.